Details of Assistant Administrator

Job description

Role: Assistant Administrator

Location: Sheikh, Somaliland

Reporting to: School Administrator

Contract Type:  Fixed Term - One year (possibility of renewal)

Overview

Pharo Foundation is a mission-driven, impact-oriented organisation that designs, funds, and operates economic development programmes to achieve its vision of a vibrant, productive, and self-reliant Africa. The Foundation drives its impact through two key approaches:

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1.      Pharo Development is our non-profit arm, investing in public goods and development projects with the aim of making an impact in our three mission areas: Education, Water and Economic Productivity.

2.      Pharo Ventures is our for-profit, patient-capital investment vehicle thriving to make impactful investments into critical value chains and aiming to capture value in Africa.

Pharo Foundation’s education mission is implemented through the Pharo-brand schools, ranging from kindergarten, to primary and secondary. The Foundation operates four Pharo schools in Somaliland, Vocational Training Centre, Pharo Kindergarten, Pharo Primary, and Pharo Secondary Boarding School in Sheikh district.

Our schools enrich both international and national curricula through diverse means, such as engaging reading materials, innovative technology-driven learning methods, and educational technology tools. We take pride in our well-equipped instructional spaces tailored for dynamic learning, ongoing assessment, mentorship, and age-appropriate resources like libraries, laboratories, ICT facilities, and pedagogical centres. We firmly uphold the significance of academic excellence in nurturing students, facilitating their seamless transition into adulthood, and paving the way for occupational and economic success.

With over 700 employees across Ethiopia, Kenya, Rwanda, and Somaliland, we are a diverse, multicultural, and passionate organisation. Our headquarters are in Nairobi, Kenya, with a liaison office in London, UK.

Opportunity

Pharo Secondary School Sheikh is seeking a dedicated and well-organized Assistant Administrator to support the School Administrator to oversee the smooth running of non-academic operations. This role involves providing day-to-day administrative and logistical support to the teams under general services, which include maintenance, kitchen, security, drivers, and cleaners.

Key Responsibilities:

•    Support the School Administrator with scheduling, record-keeping, and communication.

•    Assist in coordinating the activities and requests from the maintenance, kitchen, security, transport, and cleaning teams.

•   Follow up on work orders, supply needs, and logistics with relevant teams.

•       Draft memos, reports, and other administrative documents.

Assist in managing office supplies and procurement needs for general services.

•   Provide support in organizing meetings, visits, and internal events related to operations.

•       Strive for operational excellence and assist in maintaining a well-organised and hygienic school environment.

•       Act as a dorm parent and maintain a proximity with the students at nights

•       Provide support with other boarding-related duties as required

•       Perform any other duties as assigned by the School Administrator.

Skills and qualifications

Required Qualifications and Experience

•       Diploma or bahelor’s degree in business administration, Management, or a related field.

•       Previous administrative experience is highly desirable.

•       Strong organisational and multitasking skills.

•       Excellent verbal and written communication in English and Somali.

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•       Proficiency in Microsoft Office and Google Workspace tools.

•       Prior experience working in a school or similar institutional environment.

Behavioural and Technical Attributes

•       Ability to always maintain confidentiality and professionalism.

•       Flexibility to support other school operations as needed.

•       Professional, discreet, and a team player with a positive attitude.

•       Ability to work under pressure and meet deadlines.

•       Remains calm and composed under pressure, especially during busy school hours or in emergencies.

•       Supports and upholds the values, mission, and culture of the school in all duties.

How to apply

1.   Application deadline

• The application deadline is August 10th, 2025.

2.  Application procedure

•       We will review completed applications on a rolling basis. If we identify an outstanding candidate early in the process, we reserve the right to appoint before the deadline. For this reason, we encourage interested candidates to apply as early as possible. Due to the high volume of applications, we regret that we will only contact shortlisted candidates.

•       You are required to attach a detailed CV and cover letter.

•       This position is exclusively open to candidates who are residents of Sheikh

=To apply please follow this link https://a.peoplehum.com/d0jf4