Details of Financial and Administration Manager

Job description

Job Advertisement: Financial and Administration Manager

Company: Waayeel Consulting LTD

                                Expertise France

Location: Hargeisa, Somaliland

Closing date: 20/04/2024

ABOUT US:       

Waayeel Consulting Ltd, commonly known as Waayeel, stands as an esteemed member of the global consulting community. We offer a comprehensive array of services, ranging from business and public sector consulting to ICT solutions and professional development. Waayeel Consulting is a leading full-service consulting firm working in complex environments in the Horn of Africa region. With offices in Mogadishu, Hargeisa, Djibouti and Sydney, Waayeel operates seamlessly across borders, bringing expertise and innovation to every project. Additionally, we maintain a strong presence in key regional hubs, including Dubai, Addis Ababa, Nairobi and the US, further expanding our reach and impact.

Job Description:

Waayeel Consulting Ltd is seeking an experienced Financial and Administration Manager to oversee the financial operations and administrative functions of one of our client’s operations, Expertise France. In this role, you will be responsible for managing project budgets, ensuring financial compliance, and streamlining administrative processes across various departments.

Expertise France is the French international technical cooperation agency, with a status of public institution under the joint supervision of the Ministry of Europe and Foreign Affairs (MEAE) and the Ministries for the Economy, Finance and the Recovery.

The project "Protecting and Promoting Somaliland's Heritage and Preserving the Laas Geel Site," funded by the Agence Française de Développement (AFD) and implemented by Expertise France in partnership with Somaliland authorities, seeks to ensure the long-term preservation of Somaliland's cultural heritage. This project has a duration of 30 months and is implemented by a dedicated project team in collaboration, particularly with the Somaliland Ministry of Trade and Tourism MOTT) and other project stakeholders.

Key Responsibilities:

PROJECT ADMINISTRATIVE MANAGEMENT:

·         Manage the administrative aspects of files linked to the operational implementation of the project and its activities;

Participate in the preparation of calls for tender and public contracts/subsidies where appropriate;

·         Participate in expert recruitment processes;

·         Draw up expertise and service contracts;

·         Verify the compliance of service providers using the internal compliance tool.

·         Assist with documentary research, manage standard secretarial tasks;

PROJECT FINANCIAL MANAGEMENT:

·         Manage the opening of a local petty cash and associated procedures, in liaison with the Financial Affairs Department in th headquarterssupport services;

·         Monitor project expenditure, and manage commitments and payments in dedicated

·         management IT applications;

·         Verify the conformity of field expenditure vouchers, invoices and reimbursements relating to expert missions, and monitor advances and their balances;

·         Ensure compliance with monthly reporting procedures requested by head office;

·         Prepare or contribute to the preparation of financial reports requested by the donor

·         (consolidation) and internal accounting and budgetary exercises (closing, etc.) in

·         collaboration with the project manager, project assistant, financial support services at

·         head office and the project manager;

·         Support the preparation and conduct of audits, in conjunction with the project manager

·         and financial support departments;

·         Verify and consolidate field cash and bank journals;

·         Keep existing management charts up to date;

·         Verify commitments (grant agreements, contracts and agreements, purchase orders).

SUPPORT AND QUALITY CONTROL / PROJECT MANAGEMENT:

·         Support the project manager to ensure compliance with deadlines and overall schedule;

·         Support the project manager in monitoring and respecting technical and financial

·         contractual commitments;

·         Support the project manager in ensuring the quality of deliverables (technical and financial

·         reports, procedures, etc.);

·         Identify risks and propose corrective measures, and pass them on to line management.

Skills and qualifications

Bachelor’s degree in a relevant field (e.g., administrative and financial management, law, or administration

Minimum of 4 years of experience in a similar position, preferably in the field of international cooperation

·         Excellent command of office automation tools, particularly Excel and Word;

Fluency in both oral and written communication in English and Somali. French would be a strong asset.

·         Legal skills would be an asset;

·         Ability to adapt, sense of organization and anticipation;

·         Excellent organizational skills and thoroughness;

·         Reactivity, autonomy - teamwork;

·         Good writing and interpersonal skills.

·         Excellent communication and interpersonal skills.

·         Ability to work independently and as part of a team in challenging environments.

How to apply

Interested candidates who meet the above qualifications are invited to submit their CV along with a cover letter detailing their relevant experience and motivation for applying to (Hr@waayeelconsulting.com) and Cc: (ahmed.nouh@expertisefrance.fr & maria-elisa.ordonez@expertisefrance.fr) Only shortlisted candidates will be contacted for further assessment.

Deadline for Application:

Applications should be submitted no later than 20th April 2025. Interested candidates are advised to submit their applications as soon as possible.

Apply to Hr@waayeelconsulting.com