Details of Finance Officer

JOB SUMMARY

The Finance Officer contributes to the calling of Medical Teams International by supporting the implementation of financial controls and ensuring the proper processing of project-level transactions. This includes adherence to GAAP, the MTI Finance Manual, and donor requirements, while ensuring compliance and efficiency in financial operations for all projects.

JOB RESPONSIBILITIES

ESSENTIAL DUTIES AND RESPONSIBILITIES

•          Prepare all payment requisitions to ensure they have sufficient supporting documents, are arithmetically accurate, correctly coded, and fully authorized in line with the MTI Finance Manual before payment is made.
•          Assist in payroll preparation by providing relevant data, such as absences, separations, new appointments, and sick leave.
•          Issue cash payments with approval from the Field Coordinator or designate.
•          Be responsible for office cash, ensuring secure custody, maintaining complete and accurate records, and making timely requests for replenishment.
•          Maintain a record of all transactions and prepare monthly reconciliations.
•          Ensure proper filing of finance vouchers and records in hard copies for future reference, applying appropriate procedures for archiving after verification.
•          Coordinate HR projects, meetings, and training as delegated.
•          Provide orientations for new employees, applying onboarding information, and explaining MTI policies.
•          Collaborate with Admin/HR Officer to post job adverts and process incoming CVs.
•          Implement and follow up on HR/Administration orders and procedures, including data updates, staff attendance, and follow-up on staff performance reviews.
•          Coordinate the preparation of work timesheets and ensure they are signed by the relevant managers.
•          Support in the preparation of project reports and any other financial reports.
•          Provide technical support to non-finance staff on financial policies and procedures.
•          Verify with the Logistics Department that the asset register agrees with physical assets and complies with MTI policy.
•          Participate in the preparation of cash flows and budget requirements.
•          Ensure statutory deductions, payments, and remittance reports are completed by designated deadlines.
• ·         Liaise with supervisors and managers to collect timesheets.
• ·         Ensure accountability is integrated into country strategies, program design, monitoring and evaluations, recruitment, staff onboarding, trainings and performance management, partnership agreements, and highlighted in reporting.
• ·         Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents wil lremain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding code of conduct and behavior expectations.

Job postings

Other duties:

•          Utilize volunteers when appropriate.
•          Additional duties as assigned.

Department Finance

Workdays & Hours : Monday-Friday, 40-48 hours/week, occasional weekends and public holidays

Monday-Sunday, 40-48 hours/week as per duty roster. May include weekends, night shifts and public holidays

Travel Required Up to 25%

Deployable: Up to 100%

Reports to: Direct: Field Coordinator

Technical: Senior Finance Officer, Finance Director

Work Team: Support Staff

Location Jigijga with occasional travel to field locations Field Office, with frequent travel to health facilities Health Facility

Total # of staff in Team/Dept: Date Last Reviewed: 06 July 2023

Skills and qualifications

EDUCATION, LICENSES, & CERTIFICATIONS

• College Diploma in Accounting, Finance or Business Administration (Accounting) is required; Bachelor’s Degree is an added advantage

EXPERIENCE

• 2 years of work experience in Finance & Accounting for Diploma holder or 1 year of work experience in Finance & Accounting for bachelor’s degree holder

Experience working with INGOs is an added advantage

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE

•          Basic knowledge of non-profit accounting
•          Basic knowledge of payroll and voucher payment coordination
•          Desired: Knowledge of ERP systems and computerized accounting software such as Sage, Unit4, etc.

SKILLS

•          Excellent skills using Excel, familiar with other Microsoft programs including Teams
•          Skilled in explaining financial procedures to non-finance staff
•          Skilled in maintaining payroll data for monthly payments
•          A good command of both written and spoken English, with strong interpersonal skills

ABILITIES

•          Ability to maintain detailed records with high accuracy
•          Highly organized with good quantitative ability
•          Ability to priorities to manage competing tasks
•          Ability to act with integrity and maintain the highest ethical standards
•          Ability to maintain confidentiality of highly sensitive information
•          Ability to support Medical Teams International Calling and adhere to the Medical Teams International Code of Conduct

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How to apply

Interested and Qualified Applicants can apply  to through https://forms.office.com/Pages/ResponsePage.aspx?id=FtY08Elfj0Odi5pTm7okrBeHQZpXUlZBn3gRp-Om-fFUOURUM1ZYSUFERDdXSzc0RDc5NDlMU1BIMS4u