Details of finance assistant

Founded in 2011, the International NGO Safety Organisation (INSO) is an international nongovernmental organisation that supports humanitarian aid workers by establishing safety coordination

platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including

real-time incident tracking, analytical reports, safety-related data and mapping, crisis management

support, staff orientations and training.

INSO provides daily support to more than 1000 NGOs operating in 16 of the world’s most insecure

countries.

INSO is registered in the Netherlands with its headquarters based in The Hague, the international city

of peace and justice.

INSO Somaliland

Founded in 2015, the program recognizes the insecure operating environment all NGOs face in

Somalia/Somaliland and the collective value of enhancing safety preparedness and support through the

provision of specialized, coordinated, and focused safety management support.

The Program supports 164 NGOs with a presence in Somaliland, and the other regions under Somalia.

Job Summary

Under direct supervision of the Finance Officer, Horn of Africa (FO), the Finance Assistant (FA) will

support the Finance Manager in carrying out the day-to-day transactions including payment expenses,

tax, and payroll as well as maintaining the bookkeeping entries and filing accounting documents.

Main Duties and Responsibilities:

• Assist in timely payments. Ensure before payment, the completeness of supporting documents in

all respects. Prepare cheques and bank wire transfer slips and remit for signatures. Photocopy the

proofs of payment and file them with invoices in chronological order. Deal with local banks. Submit

and collect documents from local banks.

• Process petty cash transactions. Daily reconcile petty cash and submit replenishment requests to

meet the cash needs. Issue cash advances to personnel as authorized. Set a proper record system

for the sums advanced. Track efficiently the open amounts. Collect the supporting documents to

close all outstanding advances before the month-end.

• Process mobile phone transactions and/or coordinate payments with Hawalas when they are in

place. Collect and file confirmations of receipt from the final beneficiaries.

• Record daily transactions in EXCEL bankbooks and cashbooks. Assign the standardized account

codes and analysis codes to enable direct import to SUNSYSTEM. Assign a cross-reference of the

documentation with Excel to make it easily retrievable. Timely submit the books and documents to

the Finance Officer for the month-end review.

• Follow the security protocols concerning cash management. Keep physical cashbox, cheques books,

and documentation in a locked place. Perform witnessed cash counts and bank reconciliations as

scheduled.

• Assist in maintaining a secure filing system of the financial documentation. Perform the translation,

photocopy, and scanning works of the Finance department. Perform other duties as required by

the line manager.

• Act as key contact for field offices in Somalia

• Scan all supporting documents every month and upload them to the designated SharePoint folder

• Substitute the Finance Officer functions in case of absence or vacancy

Skills and Qualifications

Essential knowledge, skills, and experience

• Professional Education in Finance

• Minimum 2 years of relevant work experience

• Knowledge of bookkeeping

• Detail-oriented

• Good English language skills, both written and verbal

• Proficiency in Microsoft Office Tools, especially in MS-EXCEL

Personal Attributes

• Confidentiality, integrity, and a sense of conflict-of-interest prevention.

• Self-motivation, courtesy, and humility.

• Team spirit and good management of interpersonal relationships.

• Know how to plan and organize your work.

• Be flexible, and dynamic, and know how to propose initiatives.

• Be able to work under pressure.

• Effective communicator.

• Capacity to work in multicultural environments.

• Analytical mindset.

INSO’s Safeguarding Policy

INSO is fully committed to the safe recruitment, selection, and vetting of all potential new staff,

trustees, and volunteers and we will ensure rigorous compliance with our Code of Conduct and

Safeguarding policy throughout the recruitment process.

How to apply

Interested and qualified candidates are requested to send the following to jobs@som.ngosafety.org before 18 September 2024 and reference Finance Assistant in the subject line of the email depending on the position being applied for.

• Cover letter specifying how you meet the mandatory requirements, your motivation in applying, and what you hope to bring to INSO (1-page maximum).

• An updated CV (2 pages maximum).

Note

• Only shortlisted candidates will be contacted

• Please DO NOT send any additional information (certificates etc.) and keep the total size of your application by email under 2MB if possible.

Email

jobs@som.ngosafety.org