Details of Administrative Intern (Female only)
About the institution
Name | Raagsan Consulting |
City | Hargeisa |
Job Requirement | INTRODUCTION RAAGSAN is a female led social
enterprise providing strategic and analytical consulting services across the
region. Our work spans policy down to grass-roots levels. We value both an
intimate and accurate understanding of people being served by humanitarian and
development investments in the region as well as the policy and program design
of investments intended to assist those populations. Our aim is to connect
communities and policymakers by working through a network of young and
middle-aged professionals based across the region supported by senior
consultants with strong post-conflict environment experience. RAAGSAN works in fragile and
conflict-affected states to develop and strengthen policies and systems that
focus Public Social Service Delivery, Disaster Risk Resilience and Climate
Change Adaptation. We also provide independent M&E services for National
and International Organizations to measure the real-time performance of their
projects, evaluate results and impact, and inform strategic future programming.
Our operations have served a wide range of clients from the government, UN
agencies, NGOs, and private companies. 2. PURPOSE The Administrative Intern will
play a crucial role in supporting Raagsan Consulting by providing comprehensive
administrative, financial, and operational assistance for effective project
management and smooth organizational functioning. 3. KEY RESPONSIBILITIES The Administrative Intern will be
responsible for the following: 1. Administrative support Ø
Providing administrative support to different
projects, including documentation, correspondence, and file management. Ø
Managing Raagsan's equipment and supplies
inventory. Ø
Coordinating travel arrangements for all
projects. Ø
Assisting in contracting processes, including
drafting, reviewing, and coordinating agreements with clients, subcontractors,
and partners. Ø
Supporting the management of Raagsan's calendar
and scheduling meetings and appointments. Ø
Assisting in client management, maintaining
positive relationships, and ensuring client satisfaction. Ø
Assisting in the organization and coordination
of workshops, conferences, and other project-related events. Ø
Managing project-related communications,
including email correspondence and documentation. Ø
Support in the business development process by compiling
and organizing required documents and credentials for tender submissions and
contract bids. Ø
Formatting resumes, CVs, and other documents for
client proposals and presentations. 2. Project coordination Ø § Assisting in the coordination of projects,
ensuring effective communication and collaboration among team members, clients,
and stakeholders. Ø Monitoring project timelines, milestones, and
deliverables. Ø Coordinating
project meetings, preparing agendas, and documenting minutes. Ø Supporting
project documentation, including maintaining project files and databases Ø Assisting in the preparation of project
reports, presentations, and proposals. Ø Supporting in the preparation of project
budgets and financial reports. Ø Tracking
project expenses against budget allocations and flagging any discrepancies. 3. Human resources support Ø § Managing Raagsan's human resources records. Ø Assisting
in the onboarding process for field researchers. Ø Coordinating
training and development activities for the consulting team. Skills and Qualifications 4. QUALIFICATIONS AND EXPERIENCE The Administrative Intern should
possess the following qualifications and experience Ø Bachelor's
degree in business administration, finance, accounting, or a project management
related field. Ø At
least 1 year of experience in, administration, financial management or project
support, including contracting and client management. Ø Excellent
English proficiency, both spoken and written skills. Ø Strong
organizational and time management skills. Ø Effective
communication and interpersonal abilities. Ø Proficiency
in Microsoft Office, particularly Excel and Word. 5. REPORTING The Administrative Intern will
report to the Finance Officer and Business Development Coordinator. 6. WORKING CONDITIONS Ø Some
tasks may require working long hours, including evenings and weekends. Ø Work may involve remote locations with limited
modern infrastructure
Interested applicants should
submit a two-page CV and a letter of motivation titled "Administrative
Intern - Your Name" to info@raagsan.com.
The letter of motivation should explain why the applicant wishes to join the
Raagsan team and provide a specific example of how their skills and experience
can contribute to Raagsan's work. Only female applicants will be considered for
the position. The deadline for the application is 19th April 2024 at 11:59 PM. |
Member Since | Apr 09,2024 |
Last Worked | Apr 09,2024 |
Open Job By Raagsan Consulting | 1 |